Webster parish police jury

P.O. Box 389    410 Main Street

Minden, Louisiana   71058-0389

318-377-7564    fax#  318-371-2366

rcarnahan@suddenlinkmail.com

                                        May 16, 2012

NOTICE OF PUBLIC HEARING

A Public Hearing of the Webster Parish Police Jury will be held on Wednesday, May 30, 2012 at 9:00 A.M. in the 2^ndfloor Police Jury Meeting Room of the Webster Parish Courthouse, 410 Main Street, Minden, Louisiana  71055.  The Public Hearing is to hear comments concerning the proposed Webster Parish Ordinance # 1004.    Webster Parish Ordinance #1004- to Amend and Set Procedures and Policies of any and all Districts and/or Boards of the Webster Parish Police Jury.

All Board/ District Representatives are urged to attend the Public Hearing to air comments and to receive information concerning the proposed WPPJ Ordinance #1004 which will be presented at the June 5, 2012 Regular Police Jury Meeting.

The Public is invited to attend.

WEBSTER PARISH POLICE JURY

ORDINANCE # 1004

TO AMEND AND SET PROCEDURES AND POLICIES OF

DISTRICTS AND/OR BOARDS CREATED BY THE

WEBSTER PARISH POLICE JURY

AN ORDINANCE TO SET PROCEDURES AND POLICIES OF ANY AND ALL DISTRICTS AND/OR BOARDSTHAT ARE CREATED BY THE GOVERNING AUTHORITY OF THE WEBSTER PARISH POLICE JURY.  DISTRICTS AND/OR BOARDS OF THE WEBSTER PARISH POLICE JURY ARE INCLUDING THE FOLLOWING, BUT NOT LIMITED TO THOSE LISTED BELOW:

Fire Protection Districts of the Parish

Waterworks Districts

Recreation Districts

Industrial Districts

Communication Districts

Water Management Districts

Pine Country Education Center District 

BE IT ORDAINED by the Webster Parish Police Jury, Webster Parish Louisiana, in due and legal and regular session convened on this the    day of                                     , 2012, that the Webster Parish Code of Ordinance be amended by adding the following to be designated under Chapter 16- Special Districts:

Whereas, the Webster Parish Police Jury as the governing authority of the Parish of Webster, State of Louisiana, and is required by law to appoint and oversee various statutory boards and officers to carry out the duties of various public services necessary in the Parish and State.

Whereas, the tax dollars raised from the citizens of Webster Parish to carry out the functions of government should be thoughtfully spent and protected from fraud, waste and abuse. 

Whereas, as the governing authority of the Parish, the Police Jury must seek to ensure the public and to build trust in government. 

Whereas, recent events have undermined the public’s trust in government through the misuse of tax payer dollars and a lack of certain oversights existing in certain areas of government.

Therefore, the Webster Parish Police Jury is through this ordinance, setting standards, policies, and procedures by which all Districts and Boards created by the Webster Police Jury shall be expected to operate, and for which the members which it has unilateral or joint appointment authority over shall be expected to serve should they accept or continue to serve under any Webster Parish Police Jury appointment authority. 

Obligations for service as an appointed representative by the Webster Parish Police Jury will be as follows:

• Affirm attendance at an annual audit review with selected legislative auditor approved accounting firm;
• Ensure that by vote of the whole board or by selected committee, every expenditure of the organization is reviewed and approved or ratified;
• Conduct periodic unscheduled inspections of the books, records and accounts on an annual basis;
• Ensure at least quarterly meetings occur following state law to include a published agenda, recorded audio and written minutes of meetings, and a review of all expenditures from previous meeting until current.
• Ensure personnel in charge of accounting for and spending money have training on statutory guidelines for public fiscal accountability, Louisiana purchasing regulations and the Code of Governmental Ethics.
• File an annual report to the Parish concerning items 1 through 5 above and the year’s activity of your appointment.  This report will be due the first Monday in February for the preceding year.

The Webster Parish Police Jury in Regular session on this the              day of                                     , 2012

Does hereby adopt Webster Parish Ordinance # 1004- amending and setting policy and procedure for all District and/or Board created by the Webster Parish Police Jury for the Parish of Webster. 

On a motion of                                        seconded by                                                            the Ordinance is adopted by the following vote:

Yea:                         Nay:                         Absent:                    Abstain:

Ronda C. Carnahan                                                                                 Charles R. Walker

Secretary-Treasurer                                                                                President

WEBSTER PARISH POLICE JURY

ANNUAL REPORT OF:

(Name of Board or District)

• Affirm attendance at an annual audit review with selected legislative auditor approved accounting firm. 

Comments:

• Ensure that by vote of the whole board or by selected committee, every expenditure of the organization is reviewed and approved or ratified.

Comments:

• Conduct periodic unscheduled inspections of the books, records, and accounts on an annual basis.

Comments:

• Ensure at least quarterly meetings occur following state law to include a published agenda, recorded audio and written minutes of meetings, and a review of all expenditures from previous meeting until current.

Comments:

• Ensure personnel in charge of accounting for and spending money have training on statutory guidelines for public fiscal accountability, Louisiana purchasing regulations and the Code of Governmental Ethics.

Comments:

• Submit for approval all board appointments as needed and annually submit to the Webster Parish Police Jury a current list of Board Members, Offices, Titles, Terms of Office and Contact information.

Comments:

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CERTIFICATION

I,                                                          ,                                                            do

            Name                                                   Title

hereby certify that the                                                   has complied with the

                                                Board or District

provisions of Webster Parish Ordinance # 1004 for the calendar year            20        .

Witness                                                                        Chairman (signature)

                                                                                    Type Name

                                                                                    Date

Annual Report to the Parish is due the first Monday in February for the preceding year