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MINUTES OF THE INTERGOVERNMENTAL COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

SEPTEMBER 4, 2012

MEMBERS:  Daniel Thomas, Chairman;  Jerri Lee; Steve Ramsey; Steve Lemmons; Bruce Blanton; Vera Davison; and Charles Walker, President.

MEMBERS ABSENT:  Charles Odom, Vice Chairman

Mr. Daniel Thomas, Chairman of the Intergovernmental Committee, called the meeting to order.  Mrs. Jerri Lee opened with prayer.

Mr. Thomas asked for additions to the agenda.  Mr. Steve Ramsey moved, seconded by Mr. Charles Walker to add discussion of software package for E-911 to the agenda.

The purpose of the Intergovernmental Committee Meeting is to view a presentation from the E-911 Office concerning mapping of Webster Parish.  Mr. Dal Taylor, Director and Mr. Daniel Davidson with the Webster Parish E-911 Office presented the mapping program that is currently in use.  The program can be purchased for $1,500.00 for one license and E-911 will load the data for us. 

The next item on the agenda is old utilities in parish rights of way.  This item will be passed until next month.

Mr. Charles Walker moved, seconded by Ms. Vera Davison to purchase two licenses for the E-911 software and maintenance, purchased for the Road Department and one for the Police Jury Office for approximately $1,500.00 per license (or 3 licenses for $2,400.00) plus maintenance at approximately $400.00 annually.   Motion carried unanimously.

There being no further business to bring before the Committee, the meeting adjourned.

Ronda C. Carnahan                                                                   Daniel Thomas

Secretary Treasurer                                                                  Chairman

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MINUTES OF THE ROAD COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

SEPTEMBER 4, 2012

MEMBERS:  Steve Ramsey, Chairman; Steve Lemmons, Charles Walker; Vera Davison; Jim Bonsall; Jerri Lee; Daniel Thomas;  Perry Kirkland; Bruce Blanton; Allen Gilbert; Randy Thomas.

ABSENT:  Charles Odom

Mr. Steve Ramsey, Chairman called the meeting to order and asked for additions to the agenda.

Mr. Charles Walker moved, seconded by Mr. Bruce Blanton to add to the agenda:  9. Oil Tank Road;

10. Dead Trees in rights of way; 11. Mosquito spray.  Motion carried unanimously.

Mr. Jim Bonsall moved, seconded by Mr. Steve Lemmons to blacktop Boga Lewis Road using District A funding in the amount of $24,632.10- estimated.  Motion carried unanimously.

Mr. Jim Bonsall moved, seconded by Mr. Randy Thomas to blacktop Lottie Lou Road using District A funding in the amount of $13,817.55- estimated.  Motion carried unanimously.

Mr. Charles Walker moved, seconded by Mr. Daniel Thomas to name the road that goes into the shooting range on the Landfill property “Charlie Odom Lane” in appreciation for all of the work that Charlie Odom has done for the Jury with the Landfill and other environmental issues.  Motion carried unanimously.

The Town of Sarepta has submitted three resolutions for consideration.  Mr. Daniel Thomas moved, seconded by Mr. Charles Walker to approve the three resolutions as listed below:

4- To side cut east side of North Thomas Street, east side of Palmer Street, south side of Avera Street, and both sides of Harper Street.

5- To patch potholes on Harper Street, intersection of Sexton Street and Highway 371, Sexton Street in front of the fire station, 134 Sexton Street, and the intersection of Davenport and 2^nd Streets.

Page 053-2012

WPPJ ROAD COMMITTEE –September 4, 2012 – CONTINUED:

6- To possibly seal shot Waddy Street and widen and seal shot Stadium Drive.

All of the Resolutions are to be paid from municipality funding with any balance paid from the Town of Sarepta.

Motion carried unanimously.

The next item on the agenda is the use of Time Clocks at the road departments.  There was discussion of the proposal and a policy for time clock use was presented for consideration.  Mr. Daniel Thomas moved, seconded by Mr. Jim Bonsall to work on the policy and have the time clocks and policy in place for January 1, 2013.  The exempted employee will also be stated in the policy.  Motion carried unanimously.

Mr. Perry Kirkland moved, seconded by Mr. Bruce Blanton to approve a Resolution from the Town of Cotton Valley to side cut the south end of Crow Street and to have the Town of Cotton Valley use the new Resolution form.  Motion carried unanimously.

Mr. Charles Walker moved, seconded by Mr. Randy Thomas to blacktop 5/10 of a mile – 2618 feet of the Oil Tank Road using Road District A funding.  Motion carried unanimously.

Mr. Randy Thomas presented the Jury with a EWP program available through the office of the USDA NRCS.  This program offers grant funding to clean up debris specifically after a disaster and there is debris in the natural drain, ditches, and/or rights of way.  Ms. Bobbie Wall, District Conservationist with NRCS would like to meet with Teddy, John Stanley, and any others interested in this program to explain and to offer assistance.

There was further discussion on ways to work with the power companies to have trees cut that are in danger of falling on power lines.

Mr. Charles Walker moved, seconded by Mr. Perry Kirkland to amend the budget to allow for the overage in the mosquito control line item and to purchase sufficient chemicals to finish out the year.  Motion carried unanimously.

Mr. Jim Bonsall moved, seconded by Mr. Daniel Thomas to add to the agenda the 4-H Club Shooting Range.  Motion carried unanimously.

Mr. Jim Bonsall moved, seconded by Mr. Daniel Thomas to work with Ms. Lisa Holmes with the LSU Ag Center – 4-H agent to get the necessary paperwork completed to open the 4-H Club shooting range and to give Mr. Walker authorization to sign documents related to the project.

There being no further business to bring before the Committee the meeting adjourned. 

Ronda C. Carnahan                                                                   Steve Ramsey

Secretary-Treasurer                                                                  Chairman

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Page 054-2012

MINUTES OF THE REGULAR MEETING

WEBSTER PARISH POLICE JURY

September 4, 2012

MEMBERS:  Charles Walker, President; Vera Davison, Vice President; Daniel Thomas; Bruce Blanton; Perry Kirkland; Steve Lemmons; Jerri Lee; Allen Gilbert; Steve Ramsey; Jim Bonsall; and Randy Thomas

ABSENT:  Charles Odom

Mr. Charles Walker, President, called the Regular Meeting of the Webster Parish Police Jury to order and

asked Ret. Judge Graydon Kitchens to open the meeting with prayer and Mrs. Joan Almond, LSU Ag Center, to lead in the Pledge of Allegiance.

Mr. Walker then asked for additions to the agenda.   There were no additions to the agenda. 

Audience Comments is the next item on the agenda.  Mr. Charles Walker asked if there were comments concerning the Agenda or other comments from the audience:  - Mr. J. Branch commented that he appreciated the way the Jury conducted business and expressed his appreciation.

No other comments were heard concerning the agenda.

Mrs. Jerri Lee moved, seconded by Mr. Bruce Blanton to adopt the minutes of the August 7, 2012 Finance Committee Meeting and the Road Committee Meeting, and the August 7, 2012 Regular Meeting.  Motion carried unanimously.

Ms. Vera Davison moved, seconded by Mr. Steve Lemmons to approve invoices for payment pending review of the committee.  Motion carried unanimously.

Mr. Ken Latin, Director at Sci Port spoke to the Jury.  Mr. Latin offered the Jury the opportunity to fund a day a month for a year free of charge to Webster Parish Citizens at a cost of approximately $9,000.00.  The Jury agreed to consider the proposal and take under advisement.

Ms. Vera Davison moved, seconded by Mrs. Jerri Lee to advertise for Executive Director of the Webster Parish Police Jury Community Services.  Mrs. Fran Harvey, Director, is retiring effective January 1, 2013.  Motion carried unanimously.

Mr. Bruce Blanton moved, seconded by Mr. Jim Bonsall to approve District 12 recreational funding for Lake Bistineau signs for economic development.  Motion carried unanimously.

Mr. Perry Kirkland moved, seconded by Mr. Allen Gilbert to approve City of Cotton Valley Clerk training using District 5 recreational funding.  Motion carried unanimously.

Mrs. Jerri M. Lee moved, seconded by Ms. Vera Davison to call for a Public Hearing to sit as a Board of Review for 2012 assessment of real and personal property of the Parish of Webster, State of Louisiana on October 2, 2012.  Motion carried unanimously.

Mr. Steve Ramsey moved, seconded by Mr. Daniel Thomas to approve the following applications for LGAP funding—Louisiana Government Assistance Program:

• Palmetto Water Works, to purchase electronic water meters, $24,000.00
• Germantown Water System, to replace water lines, Sugar Creek, $51,035.00
• Pleasant Valley Water System, to replace exposed lines, $12,000.00
• McIntyre Water System, to construct new booster station, $10,000.00
• Bistineau Water System, to purchase water meters, $25,000.00
• Central Water System, to replace control system, $11,300.00
• Shongaloo Water System, to construct new booster station, $35,000.00
• Jenkins Water System, to replace water meters, $25,000.00

Motion carried unanimously.

Mr. Jim Bonsall moved, seconded by Mr. Randy Thomas to approve an application for Capital Outlay for upgrade/replacements to the Webster Parish Courthouse HVAC-dollar amount pending- by the Webster Parish Police Jury.  Motion carried unanimously.

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Regular Meeting – September 4, 2012 – CONTINUED:

COMMENTS:

Wanda Finley                                                       Webster Parish Head Start

Beverly Hammett                                                  Webster Parish Library

Joan Almond                                                        Webster Parish LSU Ag Center

COL Carl Thompson                                            National Guard – Camp Minden

John Stanley                                                         Webster Parish Office of Homeland Security

COMMITTEE REPORTS:

Allen Gilbert extended his appreciation to Mrs. Finley and the Head Start Program.

Mr. Perry Kirkland told all in attendance that he appreciated their support and attendance.

Mr. Steve Ramsey moved, seconded by Mr. Steve Lemmons to approve the action taken at the Road Committee Meeting held earlier today.  Motion carried unanimously.

Ms. Vera Davison expressed her appreciation to Ken Latin for coming to the Police Jury meeting and that she would work toward securing funding for the Sci Port project.

Mr. Bruce Blanton reported to the Jury that next month is the Springhill Lumberjack Festival and he invited all to attend. 

Mr. Daniel Thomas moved, seconded by Mr. Bruce Blanton to approve the action taken at the Intergovernmental Committee Meeting held earlier today.  Motion carried unanimously.

Mr. Jim Bonsall told the Jury that he was counting on all Jurors and anyone else that would like to contribute to the purchase of a “Pig” at the Webster Parish Fair.  This is an annual project that the Jurors do for the 4-H program.

Mr. Walker then gave closing remarks to the Jury.

There being no further business to bring before the Police Jury, the Meeting adjourned.

Ronda Carnahan                                                                       Charles R. Walker

Secretary-Treasurer                                                                  President

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PRESS RELEASE

EXECUTIVE DIRECTOR

WPPJ Office of Community Services

First Executive Director- responsible for over-all administration of the Agency and representative of the WPPJ.

The position is responsible for management of funds, departments, employees, budget strategy, delivery of services, and final authority of all aspects of the WPPJ OCS. 

Bachelor’s degree in accounting, finance, management, or equivalency in a related field of training required.  Three to four years’ experience in administrative position including designing of programs, administration of budgets and supervision of 15 or more employees.  Must have leadership ability in working with people.  Proficient in Governmental Accounting methods and experience in the administration of state and federal grant programs.

Resume’ can be submitted to the Webster Parish Police Jury, P.O. B ox 389, Minden, Louisiana or e-mail to rcarnahan@suddenlinkmail.com, no later than October 5, 2012.