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MINUTES OF THE ROAD COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

February 5, 2013

MEMBERS:  Steve Ramsey; Steve Lemmons; Jim Bonsall; Vera Davison; Bruce Blanton; Daniel Thomas; Charles Odom; Jerri Lee; Perry Kirkland; Allen Gilbert; Charles Walker; Randy Thomas

Mr. Steve Ramsey, Chairman, called the meeting to order and asked Ret. Judge Graydon Kitchens to open the meeting with prayer.  Mr. Ramsey then asked for additions to the agenda.

Mr. Bruce Blanton moved, seconded by Mr. Charles Walker to add the following items to the agenda:  Speed limit set on Vander Almond Road, District 10 Fire Department entrance road, and Dixie Fomby Road discussion.  Motion carried unanimously.

The first item on the agenda is dead trees on rights of way.  Mr. Daniel Thomas moved, seconded by Mr. Bruce Blanton to contract to have the most dangerous trees cut on a trial basis of four (4) days.  There followed discussion concerning the trial period and the contract requirements.  Mr. Daniel Thomas then moved to amend his motion to make the trial period 5 days, Mr. Blanton agreed to the amendment to the motion.  Motion carried unanimously as amended.

Mr. Charles Walker moved, seconded by Mr. Charles Odom to declare surplus the old radios that were not able to be narrow banded and have the radios properly disposed of.  Motion carried unanimously.

Mr. Brad Graff, Parish Engineer, made a report to the Jury concerning the Parish Priority Listing and rating system.  Mr. Graff reported that there are roads on the Priority listing that are very long and will have to be divided into segments.  The Parish Transportation Act allows for this in order to allow the parishes to complete the worst segments with the funds available. 

Mr. Daniel Thomas moved, seconded by Mr. Bruce Blanton to approve a Resolution from the Town of Sarepta to allow for installation of culverts within the Town on an as needed basis.

Mr. Charles Walker moved seconded by Mr. Charles Odom to clean the drainage ditch that is located on State property at Palmyra Park Road.  The drain is causing the culvert on the Parish Road to not flow properly.  Motion carried unanimously.

Mr. Charles Odom moved, seconded by Mr. Jim Bonsall to change the work schedule for the Prisoner Work Detail for Litter from a 5 day work week to a 4 day work week.  Motion carried unanimously.

Ms. Vera Davison, Administrative Committee Chairman told the committee that a new personnel policy was being presented for approval concerning the use of Time Clocks at the Public Work Barns.  Ms. Vera Davison moved, seconded by Mrs. Jerri Lee to approve the policy;  purchase Time Clocks and other related materials; and implement the Time Clock method of keeping employee hours of work.  Motion carried unanimously          

Mr. Jim Bonsall moved, seconded by Mr. Steve Lemmons to set the speed limit on the Vander Almond Road to 35 MPH from end to end.  Motion carried unanimously.

Mr. Jim Bonsall moved, seconded by Mr. Charles Walker to make repairs to the entrance road to the Webster Parish District #10 Fire Department.  Motion carried unanimously.

Mr. Randy Thomas asked that the Public Works Director, Mr. Teddy Holloway look at the Dixie Fomby Road and make a recommendation to present to the committee next month concerning hard surfacing this Road using Road District A funding.  Motion carried unanimously.

Mr. Daniel Thomas moved, seconded by Mr. Bruce Blanton to discuss training of a parish employee to make changes to the Google map system to reflect the correct Parish Roads as per the E-911 Addressing System.  Motion carried unanimously.

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Continued:  ROAD COMMITTEE, February 5, 2013

Mr. Daniel Thomas moved, seconded by Mr. Bruce Blanton to have an employee trained by “Basic Metrics” to make needed changes to the Google Mapping System to correct errors on Parish road names to reflect the correct E-911 Addressing System.  Mr. Thomas will have the cost of approximately 2 hours training charged to his discretionary funding.  Motion carried unanimously.

There being no further business to bring to the committee, the meeting adjourned.

Ronda Carnahan                                                                       Steve Ramsey

Secretary-Treasurer                                                                   Chairman

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MINUTES OF THE REGULAR MEETING

WEBSTER PARISH POLICE JURY

February 5, 2013

MEMBERS:  Charles Walker Vera Davison Steve Ramsey; Bruce Blanton; Perry Kirkland; Steve Lemmons; Jerri Lee; Allen Gilbert; Daniel Thomas; Charles Odom; Jim Bonsall; and Randy Thomas

Mr. Jim Bonsall called the meeting to order and asked Mr. R.O. Machen to open the meeting with prayer and asked COL Carl Thompson to lead in the Pledge of Allegiance.

The next item on the agenda is additions to the agenda.  Mr. Bruce Blanton moved, seconded by Ms. Vera Davison to add to the agenda the following;

6-E:  Appointment to the Doyline Waterworks District #1

6-F:  Appointment to the Dubberly Fire Protection District #4

8-         Approve Jurors expense to attend PJ Convention February 20-22, 2013 in Lake Charles, LA.

Motion carried unanimously.

Comments to the agenda:  Mr. Javon Brant spoke to the Jury and wished all a Happy New Year.  There were no other comments concerning the agenda.

Mr. Daniel Thomas moved, seconded by Mr. Randy Thomas to adopt the minutes of the January 8, 2013 Regular Meeting.  Motion carried unanimously.

Mrs. Jerri Lee moved, seconded by Mr. Allen Gilbert to approve invoices for payment pending review of the committee.  Motion carried unanimously.

Mr. Bruce Blanton moved, seconded by Ms. Vera Davison to approve Audit Compliance Questionnaire for 2012.  Motion carried unanimously.

Mr. Charles Walker moved, seconded by Mrs. Jerri Lee to approve the following appointments to the Webster Parish Convention and Visitors Bureau:  To re-appoint Mr. Kerry Easley to a 3 year term of office; to appoint Mr. Nickey Patel to a 3 year term of office (Hotel/Motel); and to appoint Mrs. Kristi McClain to fill the remaining one year of the term vacated by Sam Black (Banking).  Motion carried unanimously.

Mr. Randy Thomas moved, seconded by Mr. Allen Gilbert to approve the following appointments to the Shongaloo Fire Protection  District #9:  To reappoint John Stanley, President to a two year term; and to reappoint Jesse Lee, Vice President to a two year term.  Motion carried unanimously.

Mr. Charles Odom moved, seconded by Mr. Perry Kirkland to appoint Mr. Henry Bridges to serve the unexpired term of Mr. Henry Hobbs- 12-31-2016.  Motion carried unanimously.

Mr. Perry Kirkland moved, seconded by Mr. Charles Odom to approve the following appointments to the Webster Parish Communications District:  To reappoint Billy Dorsey to a 4 year term; to reappoint Kip Mourad to a 4 year term; and an appointment is pending to fill the unexpired term of Mr. Lewis Pace who passed away on January 28, 2013.  Motion carried unanimously.

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Continued:  REGULAR MEETING, February 5, 2013

Mr. Charles Walker moved, seconded by Mrs. Jerri Lee to reappoint Mr. Lee Ware for a two year term on the Doyline Waterworks District #1.  Motion carried unanimously.

Mr. Steve Lemmons moved, seconded by Mr. Steve Ramsey to appoint Mr. Paul Donaubauer to fill the unexpired term of Mr. Eugene Robinson who recently passed away.

Mr. Perry Kirkland moved, seconded by Mrs. Jerri Lee to approve a Resolution of Support for the following applications for Community Water Grants:

A- Pleasant Valley Water System for $12,000.00 to replace old water mains.

B- Leton Water System for $30,000.00 to replace 2” lines with 3” lines. 

Motion carried unanimously.

Mr. Charles Walker moved, seconded by Mr. Daniel Thomas to approve expenses for Jurors to attend LA PJ Convention in Lake Charles on February 20-22, 2013.  Motion carried unanimously.

COMMENTS:

Mary Whitaker             WPPJ Office of Community Services

Wanda Finley               Head Start, Webster Parish

Beverly Hammett         Webster Parish Library

Susan Baird                  Webster Parish Humane Association

Lynn Dorsey                 Webster Parish Convention and Visitors Bureau

Cliff Rainwater             Webster Parish LSU Ag Center

COL Thompson                        Louisiana National Guard/ Camp Minden

John Stanley                 Webster Parish OEP/Homeland Security Director

R. O. Machen               Evergreen Fire Protection District #1

Committee Reports:

Allen Gilbert thanked Mr. Charles Odom on behalf of the Town of Cullen for helping to secure paint from the HHW Collection Day. 

Mr. Steve Ramsey moved, seconded by Mr. Charles Odom to approve action taken at the Road Committee Meeting held earlier today.

Mr. Daniel Thomas told Susan Baird with the WP Humane Association that it is evident that the spay and neuter program is working because there is no longer as many stray animals on the roadways.  This program has come a long way because of the hard work of the Humane Association. 

Mr. Thomas also commended Lynn Dorsey for the Tourism work that has been done in the parish the past few years.

Mr. Jim Bonsall stated that upon completion of his first 30 days as President his is appreciative of the support from all of the Jurors and Staff as well as from the agencies of the Parish. 

There being no further business to bring to the Jury, the meeting adjourned.

Ronda Carnahan                                                                       Jim Bonsall

Secretary-Treasurer                                                                   President