Minutes- April 4, 2017

PAGE 171-2017

MINUTES OF THE ROAD COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

APRIL 4, 2017

MEMBERS PRESENT: Steve Ramsey, Chairman; Steve Lemmons, Vice-Chairman; Randy Thomas; Bruce Blanton; Jerri Lee; Vera Davison; Nick Cox; Bernard Hudson; Daniel Thomas; Dustin Moseley; and Jim Bonsall, President

MEMBER ABSENT: Allen Gilbert

Mr. Steve Ramsey called the meeting to order and asked Mrs. Jerri Lee to open with prayer.

Mr. Ramsey then asked for additions to the agenda. Mr. Steve Lemmons moved, seconded by Mr. Randy Thomas to add to the agenda: 4. Dorcheat Road/ Hwy 7 Railroad crossing. 5. Speed Limit on Jack Martin Road. Motion carried unanimously.

Mr. Bernard Hudson moved, seconded by Mr. Bruce Blanton to approve a Resolution from the Village of Dixie Inn for ditch drainage improvements on the south and east side of the Village Town Hall. Motion carried unanimously.

Mrs. Jerri Lee moved, seconded by Mr. Jim Bonsall to approve a Resolution from the Town of Sibley to make repairs to Forrest Glade Lane using municipality funding. Motion carried unanimously.

The next item on the agenda is discussion on Priority Funds. Patrick Jackson, ADA, gave an update on FEMA funding for 2016 flood event. Patrick stated that GOSEP has given him a September target date to at least know about the FEMA funds.

Mr. Teddy Holloway, WPPJ, PWD, then told the Committee that he had been asked to assist the LA Railroad, Watco to make repairs to the Dorcheat RR Crossing and to a RR Crossing on Hwy 7 between Old Magnolia Camp Road and Ax Handle Road south of Cotton Valley, LA. The Dorcheat RR Crossing was approved in a Cooperative Endeavor dated January 16, 2013. This work has not been completed.

Mr. Bernard Hudson moved, seconded by Mr. Randy Thomas to enter into a cooperative endeavor agreement with LA Railroad, Watco to make repairs to the RR Crossing on Hwy 7 as requested with the stipulation that the work on the RR Crossing on Dorcheat is complete before the work on Hwy 7 RR Crossing. Motion carried unanimously.

Mr. Steve Lemmons moved, seconded by Mr. Randy Thomas to set the speed limit to 15 MPH for Commercial Truck Traffic on Jack Martin Road from End to End. Motion carried unanimously.

There being no further business to bring before the Committee, the meeting adjourned.

Ronda C. Carnahan Steve Ramsey

Secretary-Treasurer Chairman

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MINUTES OF THE BUILDINGS AND GROUNDS COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

April 4, 2017

MEMBERS PRESENT: Steve Lemmons, Bruce Blanton, Jerri Lee, Vera Davison, Allen Gilbert, Nick Cox, Randy Thomas

Mr. Steve Lemmons called the meeting to order.

Mr. Lemmons gave an update on the improvements made to the Webster Parish Courthouse Jail, 4^thfloor. Repairs are being processed and working with the Webster Parish Sheriff’s office to make the repairs.

The Pleasant Valley Community House has been transferred to the original landowner now that the Community House is no longer being used for a voting precinct. Plans for demolition can now be processed.

Parish Properties were discussed and the Committee was updated on the HVAC Courthouse renovation, the Courthouse Annex renovation, the Head Start building in Cullen, the Penal Farm Property, and other projects currently being done. No action.

There being no further business to bring before the Committee, the meeting adjourned.

Ronda C. Carnahan Steve Lemmons

Secretary-Treasurer Chairman

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MINUTES OF THE ADMINISTRATIVE COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

April 4, 2017

MEMBERS PRESENT: Vera Davison, Chairman; Jerri Lee, Vice-Chairman; Daniel Thomas, Steve Ramsey, Nick Cox, and Bruce Blanton

Ms. Vera Davison called the meeting to order.

Ms. Vera Davison told the Committee that changes had been implemented by the Louisiana Legislative Auditor concerning Agreed upon procedures for 2017.

Mrs. Ronda Carnahan updated the Committee on some of the changes that would need to have Personnel Policy changes as well as Office Procedure Policy changes. The changes will be brought to the Committee for consideration.

There being no further business to bring before the committee, the meeting adjourned.

Ronda C. Carnahan Vera Davison

Secretary-Treasurer Chairman

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MINUTES OF THE INTERGOVERNMENTAL COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

April 4, 2017

MEMBERS: Daniel Thomas, Chairman; Jerri Lee, Vice-Chairman; Bernard Hudson; Vera Davison; Steve Ramsey; Dustin Moseley; Randy Thomas; and Jim Bonsall, President

Mr. Daniel Thomas called the meeting to order.

Mr. Daniel Thomas gave an update on the Water Systems Questionnaire for the Water Study with the Systems that had responded. Mr. Thomas said that he would like to have all the systems that did not respond to be contacted.

There being no further business to bring before the Committee, the meeting adjourned.

Ronda C. Carnahan Daniel Thomas

Secretary-Treasurer Chairman

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MINUTES OF THE ENVIRONMENTAL CLEAN-UP CAMP MINDEN STEERING

COMMITTEE

WEBSTER PARISH POLICE JURY

April 4, 2017

Dustin Moseley, Chairman; Nick Cox, Vice-Chairman; Bernard Hudson; and Allen Gilbert

Mr. Dustin Moseley called the meeting to order.

Mr. Moseley stated that he had planned to have someone with the Louisiana Military Department to attend the April ECUCM Steering Committee Meeting, but that was not possible. Mr. Moseley stated that he will continue to contact LMD to get a report for the May meeting.

There being no further business to bring before the committee, the meeting adjourned.

Ronda C. Carnahan Dustin Moseley

Secretary-Treasurer Chairman

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MINUTES OF THE FINANCE COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

April 4, 2017

MEMBERS: Jim Bonsall, Chairman; Vera Davison, Vice-Chairman; Jerri Lee; Daniel Thomas; Bruce Blanton; Allen Gilbert; Dustin Moseley; Steve Ramsey; Steve Lemmons; Bernard Hudson; Randy Thomas; and Nick Cox.

Mr. Jim Bonsall called the meeting to order.

Mr. Bonsall then presented the Revenue and Expenditure Report for the month of February to the Committee for review. No action taken.

Mr. Bonsall presented the Check Register for the month of February, 2017. No action taken.

The bank reconciliation for the months of January and February were presented for approval. This is a new requirement that bank recon be presented to the Jury monthly. No action taken.

There being no further business to bring before the Committee, the meeting adjourned.

Ronda C. Carnahan Jim Bonsall

Secretary-Treasurer Chairman

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MINUTES OF THE ECONOMIC DEVELOPMENT COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

April 4, 2017

MEMBERS: Bruce Blanton, Chairman; Nick Cox, Vice-Chairman; Dustin Moseley; Bernard Hudson, and Jim Bonsall, President.

Mr. Bruce Blanton called the meeting to order.

Angie White with the Northwest Louisiana Economic Partnership gave an informative talk about the NLEP and various programs and incentives available. .

Mr. Blanton thanked Ms. White for reporting to the Committee.

There being no further business to bring before the Committee, the meeting adjourned.

Ronda C. Carnahan Bruce Blanton

Secretary-Treasurer Chairman

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MINUTES OF THE COMMUNITY SERVICES MEETING

WEBSTER PARISH POLICE JURY

April 4, 2017

MEMBERS PRESENT: Jerri Lee, Chairman; Steve Lemmons, Vice-Chairman; Vera Davison; Steve Ramsey; Dustin Moseley; Allen Gilbert; and Jim Bonsall, President.

Mrs. Jerri Lee called the meeting to order.

Mrs. Lee gave an update on various Community Services programs including the Head Start self- assessment that was held last week. She also said that some matters dealing with property that houses Head Start is being turned over to Mr. Lemmons and the Buildings and Grounds Committee.

There being no further business to bring before the Committee, the meeting adjourned.

Ronda C. Carnahan Jerri Lee

Secretary-Treasurer Chairman

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MINUTES OF THE EQUIPMENT COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

April 4, 2017

MEMBERS PRESENT: Bruce Blanton, Chairman; Bernard Hudson, Vice-Chairman; Steve Lemmons; Daniel Thomas; Allen Gilbert; Randy Thomas; Steve Ramsey; and Jim Bonsall, President.

Mr. Bruce Blanton called the meeting to order.

Mr. Blanton then went over some of the items that the Public Works Department plans to purchase this year using the new equipment line item. These include an equipment lift for the Unit I Road department. Other discussion followed concerning equipment for the Road Department. No action taken.

There being no further business to bring before the Committee, the meeting adjourned.

Ronda C. Carnahan Bruce Blanton

Secretary-Treasurer Chairman

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MINUTES OF THE REGULAR MEETING

WEBSTER PARISH POLICE JURY

April 4, 2017

MEMBERS PRESENT: Jim Bonsall, President; Vera Davison, Vice President; Steve Lemmons, Daniel Thomas, Steve Ramsey, Bruce Blanton, Randy Thomas, Dustin Moseley, Bernard Hudson, Allen Gilbert, Jerri Lee, and Nick Cox

PUBLIC HEARING: To hear comments concerning calling for a special election – Road District B, Webster Parish Tax Renewal of a 10 year 3.92 Mill Tax.

No comments received.

PUBLIC HEARING: To hear comments concerning application for funding under FY 2018-2019 Louisiana Community Development Block Grant.

No comments received.

Mr. Jim Bonsall, President, called the meeting to order and COL Carl Thompson opened the meeting with prayer; Cadet Grandon Johnson, with the Camp Minden Youth Challenge Program lead in the Pledge of Allegiance.

Mr. Bonsall than asked for additions to the agenda. Mr. Steve Lemmons moved, seconded by Mr. Randy Thomas to add to the agenda #9 Ward I Marshall request for assistance under recreational funding. Motion carried unanimously.

There was discussion concerning adding another item to the agenda.

Mr. Nick Cox stated that he would like to add an item to the agenda, but will not due to lack of support.

Mr. Cox then stated that he would like to request a called Special Meeting to discuss Webster Parish Resolution 015-2016 concerning the Burn Chamber located at Camp Minden.

There were no audience comments concerning the agenda.

Mr. Dustin Moseley moved, seconded by Mr. Steve Ramsey to amend the minutes of the Regular Meeting concerning the vote taken to approve the bid for the Webster Parish Annex Renovation. The minutes had a unanimous vote, Mr. Dustin Moseley voted no, so the minutes would be amended to show the correct vote on this item. Motion carried unanimously.

Mr. Nick Cox moved, seconded by Mrs. Jerri Lee to approve the minutes as amended of the Regular Meeting, May 7, 2017and to approve the minutes of the March 2, 2017 Administrative Committee Meeting, the March 7, 2017 Road, Buildings and Grounds, Administrative, Intergovernmental Relations, Finance, Environmental Clean-Up Camp Minden, Economic Development, and Community Services Committees. Motion carried unanimously.

Mr. Steve Ramsey moved, seconded by Mr. Steve Lemmons to approve invoices for payment. Motion carried unanimously.

Mr. Bruce Blanton moved, seconded by Mrs. Jerri Lee to approve the Louisiana Compliance Questionnaire for the 2016 audit. Motion carried unanimously.

Mrs. Jerri Lee moved, seconded by Mr. Allen Gilbert to approve expenses for the Jurors to attend Legislative Day in Baton Rouge on May 3, 2017. Motion carried unanimously.

Mr. Bernard Hudson moved, seconded by Ms. Vera Davison to approve the following Recreational Funding items:

District #5 Town of Cotton Valley Town Hall improvements $1,000.00

District #5 Village of Dixie Inn Town Hall improvements $ 875.00

District #2 Town of Cullen Street Improvements $ 500.00

District# 4, #6, #8, #9, #10 – Ward I Marshall Interim training Deputy $ 500.00

Motion carried unanimously.

The next item on the agenda was discussion of the FY 2018-2019 LCDBG Grant Application- Louisiana Community Development Block Grant. No action.

Mr. John Madden spoke to the Jury concerning test results from Metco Environmental. Mr. Madden presented a Camp Minden Executive Summary of the series of source emissions surveys of ESI, Camp Minden for El Dorado Engineering on the Contained Burring System while the unit processed M6

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Regular Meeting – Continued, April 4, 2017

propellant, and also a letter from Metco Environmental explaining the source emission data sampling procedures.

There followed discussion from Concerned Citizens and Dustin Moseley, Juror, District #12.

COMMENTS:

Mary Whitaker Webster Parish Police Jury Office of Community Services

Wanda Finley Webster Parish Head Start

Beverly Hammett Webster Parish Library

Jerry Madden and Johnny Kennon Webster Parish Convention and Visitor’s Bureau

Allen Moseley, RN PA Webster Parish Coroner- Max Stell, M.D.

COL Carl Thompson, Ret. Webster Assessor, Morris Guin

Virginia Morris YCP – Camp Minden

YCP CADETS

AUDIENCE COMMENTS:

Several Concerned Citizens voiced their opinion concerning the ESI Contract and specifically the contained burning system at Camp Minden.

JUROR COMMENTS:

*Mr. Allen Gilbert

*Mr. Bernard Hudson- glad that it was pointed out the Chamber is located on the Bossier side of Camp Minden.

*Mr. Steve Ramsey- Road Committee, Mr. Steve Ramsey moved, seconded by Mr. Steve Lemmons to approve the action taken at the Road Committee meeting held earlier today. Motion carried unanimously.

*Mr. Nick Cox spoke to the YCP Cadets and explained to the Cadets that the Police Jury will not make the decision whether the ESI Contract will be extended or the Chamber will leave Camp Minden. The Police Jury needs to be neutral on the issue.

*Mr. Steve Lemmons - Buildings and Grounds Committee

*Ms. Vera Davison- Administrative Committee—Ms. Davison also spoke to the Cadets about when you have a disagreement, it is ok to disagree, but to let it go.

*Mr. Bruce Blanton- Equipment Committee and Economic Development Committee

*Mr. Daniel Thomas- Intergovernmental Committee

*Mr. Randy Thomas – Environmental Committee- Mr. Thomas agreed with Mr. Cox that the focus needs to be on those that will make the decision on the ESI Contract renewal.

*Mrs. Jerri Lee – Community Services Committee— Recognized Mrs. Finley on the Head Start update, and to recognize Mrs. Beverly Hammett for the information on services the Library provides.

*Mr. Dustin Moseley- Environmental Clean-Up Camp Minden Steering Committee –Spoke concerning the resolution that the Jury adopted in December. He feels that the vote of the Jury does matter and the storage of munitions is a big deal. Mr. Moseley also spoke to YCP cadets and expressed how YCP had helped someone he knew, urged cadets to take advantage of the opportunity.

*Mr. Jim Bonsall - Finance Committee – Appreciated the YCP Cadets for attending and noted that this class will graduate on July 22, 2017. Told the cadets that they have a great opportunity.

Mr. Bonsall also told the audience and Jurors that the Special Meeting will be held April 11, 2017 at 10:30 a.m.

President gave closing comments.

There being no other business to bring before the Jury, the meeting adjourned.

Ronda C. Carnahan Jim Bonsall

Secretary-Treasurer President

Page --177

The following resolution was offered by _Bruce Blanton and seconded by Daniel Thomas________

WEBSTER PARISH POLICE JURY

RESOLUTION # 008-2017

A resolution ordering and calling a special election to be held in Road District B of Webster Parish, Louisiana, to authorize the levy of a special tax therein; making application to the State Bond Commission in connection therewith; and providing for other matters in connection therewith.

BE IT RESOLVED by the Police Jury of the Parish of Webster, State of Louisiana (the "Governing Authority"), acting as the governing authority of Road District B of Webster Parish, Louisiana (the "District"), that:

SECTION 1. Election Call. Subject to the approval of the State Bond Commission, and under the authority conferred by Article VI, Sections 30 and 32 of the Constitution of the State of Louisiana of 1974, the applicable provisions of Chapter 5 and Chapter 6-A of the Louisiana Election Code, and other constitutional and statutory authority, a special election is hereby called and ordered to be held in the District on SATURDAY, OCTOBER 14, 2017, between the hours of seven o'clock (7:00) a.m., and eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, and at the said election there shall be submitted to all registered voters qualified and entitled to vote at the said election under the Constitution and laws of this State and the Constitution of the United States, the following proposition, to-wit:

ROAD DISTRICT B OF WEBSTER PARISH, LOUISIANA

PROPOSITION (MILLAGE CONTINUATION)

Shall Road District B of Webster Parish, Louisiana (the "District"), levy a special tax of three and ninety-two hundredths (3.92) mills on all property subject to taxation within the District (an estimated $414,600 reasonably expected at this time to be collected from the levy of the tax for an entire year), for a period of ten (10) years, beginning with the year 2017 and ending with the year 2026, for the purpose of building, constructing, maintaining and repairing roads and bridges in the District?

SECTION 2. Publication of Notice of Election. A Notice of Special Election shall be published in the Minden Press Herald, a newspaper of general circulation within the District, published in Minden, Louisiana, and being the official journal of the District, once a week for four consecutive weeks, with the first publication to be made not less than forty-five (45) days nor more than ninety (90) days prior to the date of the election, which Notice shall be substantially in the form attached hereto as "Exhibit A" and incorporated herein by reference the same as if it were set forth herein in full.

Notwithstanding the foregoing, prior to the publication of the Notice of Election, the President is authorized and directed to make any amendments to the foregoing proposition that may be required to comply with any state or federal regulatory agencies.

SECTION 3. Canvass. This Governing Authority shall meet at its regular meeting place, the Police Jury Meeting Room, Webster Parish Courthouse, 410 Main Street, Minden, Louisiana, on THURSDAY, OCTOBER 19, 2017, at TEN-THIRTY O'CLOCK (10:30) A.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election.

SECTION 4. Polling Places. The polling places set forth in the aforesaid Notice of Special Election are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, will be the same persons as those designated in accordance with law.

178

SECTION 5. Election Commissioners; Voting Machines. The officers designated to serve as Commissioners-in-Charge and Commissioners pursuant to Section 4 hereof, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, shall hold the said special election as herein provided, and shall make due returns of said election for the meeting of the Governing Authority to be held on Thursday, October 19, 2017, as provided in Section 3 hereof. All registered voters in the District will be entitled to vote at the special election, and voting machines shall be used.

SECTION 6. Authorization of Officers. The Secretary of the Governing Authority is hereby empowered, authorized and directed to arrange for and to furnish to said election officers in ample time for the holding of said election, the necessary equipment, forms and other paraphernalia essential to the proper holding of said election and the President and/or Secretary of the Governing Authority are further authorized, empowered and directed to take any and all further action required by State and/or Federal law to arrange for the election.

SECTION 7. Furnishing Election Call to Election Officials. Certified copies of this resolution shall be forwarded to the Secretary of State, the Clerk of Court and Ex-OfficioParish Custodian of Voting Machines of Webster Parish and the Registrar of Voters of Webster Parish, as notification of the special election, in order that each may prepare for said election and perform their respective functions as required by law.

SECTION 8. Application to State Bond Commission. Application is made to the State Bond Commission for consent and authority to hold the special election as herein provided, and in the event said election carries for further consent and authority to levy and collect the special tax provided for therein. A certified copy of this resolution shall be forwarded to the State Bond Commission on behalf of this Governing Authority, together with a letter requesting the prompt consideration and approval of this application.

This resolution having been submitted to a vote, the vote thereon was as follows:

MEMBERS: YEAS: NAYS: ABSENT: ABSTAINING:

Bruce Blanton X

Allen Gilbert X

Daniel Thomas X

Randy Thomas X

Bernard Hudson X

Jim Bonsall X

Steve Lemmons X

Nick Cox X

Jerri M. Lee X

Vera Davison X

Steve Ramsey X

Dustin Moseley X

And the resolution was declared adopted on this, the 4^thday of April, 2017.

/s/ Ronda C. Carnahan /s/ Jim Bonsall

Secretary President

Pursuant to the provisions of a resolution adopted by the Police Jury of the Parish of Webster, State of Louisiana (the "Governing Authority"), acting as the governing authority of Road District B of Webster Parish, Louisiana (the "District"), on April 4, 2017, NOTICE IS HEREBY GIVEN that a special election will be held within the District on SATURDAY, OCTOBER 14, 2017, and that at the said election there will be submitted to all registered voters in the District qualified and entitled to vote at the said election under the Constitution and Laws of the State of Louisiana and the Constitution of the United States, the following proposition, to-wit:

The said special election will be held at the following polling places situated within the District, which polls will open at seven o'clock (7:00) a.m., and close at eight o'clock (8:00) p.m., in accordance with the provisions of La. R.S. 18:541, to-wit:

The polling places set forth above are hereby designated as the polling places at which to hold the said election, and the Commissioners-in-Charge and Commissioners, respectively, shall be those persons designated according to law.

Notice is further given that a portion of the monies collected from the tax described in the Proposition shall be remitted to certain state and statewide retirement systems in the manner required by law.

The said special election will be held in accordance with the applicable provisions of Chapter 5 and Chapter 6-A of Title 18 of the Louisiana Revised Statutes of 1950, as amended, and other constitutional and statutory authority, and the officers appointed to hold the said election, as provided in this Notice of Special Election, or such substitutes therefor as may be selected and designated in accordance with La. R.S. 18:1287, will make due returns thereof to said Governing Authority, and NOTICE IS HEREBY FURTHER GIVEN that the Governing Authority will meet at its regular meeting place, the Police Jury Meeting Room, Webster Parish Courthouse, 410 Main Street, Minden, Louisiana, on THURSDAY, OCTOBER 19, 2017, at TEN-THIRTY O'CLOCK (10:30) A.M., and shall then and there in open and public session proceed to examine and canvass the returns and declare the result of the said special election. All registered voters of the District are entitled to vote at said special election and voting machines will be used.