PAGE 211-2017

MINUTES OF THE ROAD COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

September 5, 2017

MEMBERS PRESENT:  Steve Ramsey, Chairman; Steve Lemmons, Vice-Chairman; Randy Thomas; Bruce Blanton; Jerri Lee; Vera Davison; Nick Cox; Daniel Thomas; Bernard Hudson; Dustin Moseley.   MEMBERS ABSENT: Allen Gilbert and Jim Bonsall.

Mr. Steve Ramsey, Chairman called the meeting to order and asked Mr. Nick Cox to open the meeting with prayer.

Mr. Ramsey stated that some committee members were going to be late and he asked that the meeting adjourn and return to the Road Committee as the conclusion of the other committee meetings.  There were no objections.

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MINUTES OF THE ADMINISTRATIVE COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

September 5, 2017

MEMBERS PRESENT:  Vera Davison, Chairman; Jerri Lee, Vice Chairman; Daniel Thomas; Steve Ramsey; Nick Cox; Bruce Blanton.

MEMBER ABSENT:  Jim Bonsall

Ms. Vera Davison called the Administrative Committee to order.

Ms. Davison then asked for additions to the agenda.  There were no additions to the agenda and no comments.

No action / No report.

Ronda C. Carnahan                                                                                                                 Vera Davison

Secretary-Treasurer                                                                                                                 Chairman

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MINUTES OF THE BUILDINGS AND GROUNDS COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

September 5, 2017

MEMBERS PRESENT:  Steve Lemmons, Bruce Blanton, Jerri Lee, Vera Davison, Nick Cox, Randy Thomas.

MEMBERS ABSENT:  Allen Gilbert, Jim Bonsall

Mr. Steve Lemmons called the meeting to order.

There were no additions to the agenda.

The first item on the agenda is the Courthouse Annex update.  Mrs. Carnahan reported that the architects have presented a preliminary furnishings plan, but are waiting to get fabric samples to make a final determination.  A Buildings and Grounds Committee Meeting will be held this month before the October meeting to finalize the furniture and other last minutes changes to the Annex project.  The budget for the furniture is not in the bid price from Whitlock Shelton, but it is in the overall budget for the project.

The Webster Parish Courthouse roof had some major leaks, and RRAC is working with the roofers to determine if the leak is from the old roof that was not replaced, or problems with the drain from below the basketball court.   The

Old roof will need to be replaced in next year’s budget.

There being no further business to bring before the Committee, the meeting adjourned.

Ronda C. Carnahan                                                                                           Steve Lemmons

Secretary-Treasurer                                                                                             Chairman

PAGE 212-2017

MINUTES OF THE ENVIRONMENTAL COMMTTEE MEETING

WEBSTER PARISH POLICE JURY

September 5, 2017

MEMBERS:  Randy Thomas, Chairman; Steve Ramsey; Bernard Hudson; Jerri Lee; Vera Davison; Steve Lemmons; Bruce Blanton;

MEMBERS ABSENT:  Jim Bonsall

Mr. Randy Thomas, Chairman called the meeting to order.

There were no additions to the agenda.

No action taken/ no report of the committee.

Ronda C. Carnahan                                                                                                           Randy Thomas

Secretary-Treasurer                                                                                                             Chairman

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MINUTES OF THE ENVIRONMENTAL CLEAN-UP CAMP MINDEN STEERING COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

September 5, 2017

MEMBERS:  Dustin Moseley, Chairman; Nick Cox, Vice-Chairman; Bernard Hudson

MEMBERS ABSENT:  Allen Gilbert and Jim Bonsall

Mr. Dustin Moseley called the meeting to order.

Mr. Moseley stated that there was no new information on the testing at Camp Minden.   Mr. Moseley then opened the meeting up for questions.  There were no comments.

There being no further business to bring before the Committee, the meeting adjourned.

Ronda C. Carnahan                                                                                           Dustin Moseley

Secretary-Treasurer                                                                                             Chairman

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MINUTES OF THE FINANCE COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

September 5, 2017

MEMBERS:  Jim Bonsall, Chairman;  Vera Davison, Vice-Chairman;  Jerri Lee; Daniel Thomas; Bruce Blanton;  Dustin Moseley;  Steve Lemmons; Randy Thomas, Steve Ramsey, Bernard Hudson; and Nick Cox.

MEMBER ABSENT:   Allen Gilbert

The meeting is called to order

The Revenue and Expenditure Report for the month of August and the Check Register for the month of August were presented to the Committee for review. The bank reconciliation for the month of July, 2017 was presented to the committee.  After review, the reports were approved by the following action, Mr. Randy Thomas moved, seconded by Mr. Steve Ramsey to approve the financial reports as presented.  Motion carried unanimously.

There being no further business to bring before the Committee, the meeting adjourned.

Ronda C. Carnahan                                                                                           Jim Bonsall

Secretary-Treasurer                                                                                             Chairman

PAGE 213-2017

MINUTES OF THE EQUIPMENT COMMTTEE MEETING

WEBSTER PARISH POLICE JURY

September 5, 2017

MEMBERS PRESENT:  Bruce Blanton, Chairman; Bernard Hudson, Vice-Chairman; Steve Lemmons; Daniel Thomas; Randy Thomas; and Jim Bonsall, President

MEMBER ABSENT:  Allen Gilbert

Mr. Bruce Blanton, Chairman, called the meeting to order.

There were no additions to the Agenda.

Discussion followed concerning the cost of a sand bag machine, either new or used.  No action taken.

There being no further business to bring before the committee, the meeting adjourned.

Ronda C. Carnahan                                                                                           Bruce Blanton

Secretary-Treasurer                                                                                             Chairman

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MINUTES OF THE COMMUNITY SERVICES MEETING

WEBSTER PARISH POLICE JURY

September 5, 2017

MEMBERS PRESENT:  Jerri Lee, Chairman; Steve Lemmons, Vice-Chairman; Vera Davison; Steve Ramsey; Allen Gilbert; Dustin Moseley; and Jim Bonsall, President.

Mrs. Jerri Lee called the meeting to order. 

Mrs. Lee presented the Community Services report for the month of August.  Mrs. Lee then highlighted some of the various programs offered by the WPPJ OCS Office.

Mrs. Lee then presented the Transportation budget of the WPPJ OCS #5311 Grant. 

There being no further business to bring before the Committee, the meeting adjourned.

Ronda C. Carnahan                                                                           Jerri Lee                

Secretary-Treasurer                                                                             Chairman

PAGE 214-2017

ECONOMIC DEVELOPMENT COMMTTEE MEETING

WEBSTER PARISH POLICE JURY

September 5, 2017

MEMBERS:  Bruce Blanton, Chairman; Nick Cox, Vice-Chairman; Dustin Moseley; Bernard Hudson; and Jim Bonsall, President

Mr. Bruce Blanton called the meeting to order.

There was no report from the Committee. There being no further business to bring before the committee, the meeting adjourned.

Ronda C. Carnahan                                                                                                           Bruce Blanton

Secretary-Treasurer                                                                                                             Chairman

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INTERGOVERNMENTYAL RELATIONS COMMITTEE MEETING

WEBSTER PARISH POLICE JURY

September 5, 2017

MEMBERS:  Daniel Thomas, Chairman; Jerri Lee, Vice-Chairman; Bernard Hudson; Vera Davison; Steve Ramsey; Dustin Moseley; Randy Thomas and Jim Bonsall, President.

Mr. Daniel Thomas called the meeting to order and asked for additions to the agenda.  There were no additions to the agenda.

Mr. Thomas reported that the Intergovernmental Relations committee had toured the water plant located at Camp Minden last month with Parish Engineer, Brad Graff.  Mr. Thomas appreciated all that could attend.

Mr. Thomas then reported that Parish Engineer, Brad Graff had sent a proposal for the Parish Wide Water Study and will send out to Jurors for review before the next Police Jury Meeting. 

There being no further business to bring before the committee, the meeting adjourned.

Ronda C. Carnahan                                                                                                           Daniel Thomas

Secretary-Treasurer                                                                                                             Chairman

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MINUTES OF THE ROAD COMMITTEE MEETING- continued

WEBSTER PARISH POLICE JURY

September 5, 2017

MEMBERS PRESENT:  Steve Ramsey, Chairman; Steve Lemmons, Vice-Chairman; Randy Thomas; Bruce Blanton; Jerri Lee; Vera Davison; Allen Gilbert; Nick Cox; Daniel Thomas; Bernard Hudson; Dustin Moseley;  and Jim Bonsall, President

Mr. Steve Ramsey reconvened the Road Committee.

Mr. Ramsey asked for additions to the agenda.

Mr. Daniel Thomas moved, seconded by Mr. Bruce Blanton to add to the agenda, Road District A and Road District B Millages.  Motion carried unanimously.

Mr. Ramsey made a report to the committee on the road work that was completed in August which included Priority Roads, Road District A funding for the Jack Martin Road, and reported that the right of way cutting was beginning the 3^rdround.

Mr. Daniel Thomas discussed the Road District B Tax Renewal that will be on the October ballot.  Mr. Daniel Thomas discussed the need to increase the amount allocated to the municipalities.  There followed discussion of how the tax had been budgeted in prior years.

Mr. Daniel Thomas moved, seconded by Mr. Bruce Blanton to allocate to the municipalities the portion of the Road District B Tax that would be the difference between money collected for 4.18 mills and 2.78 mills.  Motion defeated.  Yes:  4 – (D. Thomas; Bruce B.; Bernard H.; and Allen G.)  No:  8 ( S. Ramsey; S. Lemmons; R. Thomas; D. Moseley; J. Lee; J. Bonsall; V. Davison; and N. Cox.).  Absent:   0 .

Ronda C. Carnahan                                                                                           Steve Ramsey

Secretary-Treasurer                                                                                             Chairman

Page 215-2017

MINUTES OF THE REGULAR MEETING

WEBSTER PARISH POLICE JURY

September 5, 2017

MEMBERS PRESENT:  Jim Bonsall, President; Vera Davison, Vice President; Steve Lemmons, Bruce Blanton, Randy Thomas, Dustin Moseley, Daniel Thomas; Bernard Hudson, Jerri Lee, Nick Cox, Steve Ramsey and Allen Gilbert

Mr. Jim Bonsall, President, called the meeting to order, Ret. Judge Graydon Kitchens opened the meeting with prayer and COL Carl Thompson lead in the Pledge of Allegiance. 

Mr. Bonsall then asked for additions to the agenda. 

Mr. Bruce Blanton moved, seconded by Mrs. Jerri Lee to add to the agenda District 3 Recreational funding $576.00 for the Town of Sarepta for engineering services.  Motion carried unanimously.

Mr. Bonsall asked for Audience Comments concerning the agenda.  There were no comments.

Mr. Bernard Hudson moved, seconded by Mr. Steve Ramsey to approve invoices for payment pending review by Juror Bernard Hudson.  Motion carried unanimously.

Mr. Nick Cox moved, seconded by Ms. Vera Davison to approve the minutes of the August 1, 2017 Road Committee, the Administrative Committee, the Buildings and Grounds Committee, the Environmental Committee, the Environmental Clean Up Camp Minden committee, the Finance Committee, the Equipment Committee, the community Services Committee, and the Intergovernmental Relations Committee; and the August 1, 2017 Regular Meeting.  Motion carried unanimously.

Mrs. Amy Tynes of Allen, Green, and Williamson CPA, presented the Audit report of the Webster Parish Police Jury for the year 2016.  Mrs. Tynes went over the financial position of the Jury and explained the reason for an unqualified opinion, that all component units are not included in the audit.  She also went over the two findings of the audit report.  Mr. Carlos Martin of Wise, Martin, and Cole was also available for questions concerning the new “agreed upon procedures” of the Louisiana Legislative Auditor.  The WPPJ received a clean audit report.

Ms. Vera Davison moved, seconded by Mr. Nick Cox to approve the Audit report as presented.  Motion carried unanimously.

The next item on the agenda is the Precinct Survey Forms presented by the Registrar of Voters, Melanie Smith’s office.  The survey is a requirement of the Elections Division of the Louisiana Secretary of State’s office.  This is for precincts containing less than 300 active voters.  There is no change from last year, those that are less, are exempted because of geographically isolated, one precinct municipalities, or have been consolidated.

Mr. Steve Lemmons moved, seconded by Mrs. Jerri Lee to approve the precinct survey forms as presented.  Motion carried unanimously.

Mr. Steve Ramsey moved, seconded by Mrs. Jerri Lee to adopt the millage rates of the Webster Parish Police Jury as presented in Resolution 013-2017.  Resolution 013-2017 is adopted.  Motion carried unanimously.

Mr. Daniel Thomas moved, seconded by Mr. Bruce Blanton to approve allocation of District #3 Recreational funding for the Town of Sarepta in the amount of $576.00 for engineering services.  Motion carried unanimously.

COMMENTS:

Mary Whitaker                                                    Webster Parish Police Jury Office of Community Services

Wanda Finley                                                       Webster Parish Head Start

Beverly Hammett                                                               Webster Parish Library

Johnny Kennon                                                   Webster Parish Convention and Visitor’s Bureau

Joan Almond                                                        Webster Parish LSU Ag Center

Allen Mosley                                                        Webster Parish Coroner- Max Stell, M.D.

COL Carl Thompson, Ret.                                 Webster Assessor, Morris Guin

Jenny Reynolds                                                   Webster Parish Homeland Security/OEP

John Barr                                                              Senator John Kennedy

Cynthia Carroll- Bridges                                    Candidate 26 JDC Judge

Cat Cox                                                                 Alderman, Town of Cotton Valley

Mayor Alexander                                                                Mayor, Town of Cotton Valley

PAGE 216-2017

REGULAR MEETING- SEPTEMBER 5, 2017 – CONTINUED:

JUROR COMMENTS:

Mr. Steve Ramsey moved, seconded by Mr. Steve Lemmons to approve the action taken at the Road Committee Meeting earlier today.  Motion carried unanimously.

Ms. Vera Davison moved, seconded by Mr. Nick Cox to approve the action taken at the Finance Meeting held earlier today.  Motion carried unanimously.

Mr. Daniel Thomas spoke to Mayor Alexander of the Town of Cotton Valley concerning the availability of funds for engineering to set up a Priority Road System for the Town.

Mrs. Jerri Lee told the Jury that the Board of Directors of the Webster Parish Police Jury Office of Community Services will meet tonight and thanked Mrs. Whitaker for the efficient operation of her office.

Mr. Dustin Moseley stated that he is concerned about the water issue on Bayou Dorcheat and he would like to see more meetings about this to keep the people aware of the issues surrounding Bayou Dorcheat. 

There followed discussion about Bayou Dorcheat being under the State of Louisiana control, water flows through Webster Parish.  Mr. Rick Buckner with the Sparta Commission has held several public meetings to discuss water issues in the Parish.

Mr. Jim Bonsall, President gave closing comments.

There being no other business to bring before the Jury, the meeting adjourned.

Ronda C. Carnahan                                                                 Jim Bonsall

Secretary-Treasurer                                                                  President

PAGE 217-2017

WEBSTER PARISH RESOLUTION # 013-2017

            BE IT RESOLVED, that the following millages are hereby levied on the 2017 tax roll on all property subject to taxation by the Webster Parish Police Jury.

MILLAGE

1. For general parish purposes (General alimony tax)  on all taxable property inside the corporate limits of the City of Minden, Louisiana and inside the corporate limits of the City of Springhill, Louisiana……………(2.13) MILLS  1077003

1. For general parish purposes (General alimony tax) on all taxable property outside

the corporate limits of the City of Minden, Louisiana  and the City of Springhill, Louisiana……………………………………………..(4.26) MILLS 1077002

1. For the maintenance and operation of the Webster Parish Courthouse and Annex, Webster   

      Parish Health Unit and Agricultural Extension Service..(2.78) MILLS 1077004

1. For acquiring, constructing, improving, furnishing, equipping, operating and/or

      maintaining Public Libraries in Webster Parish…… (12.43) MILLS 1077005

1. For the construction, maintenance, and repairing of Roads and Bridges located

      in Road District “A” of Webster Parish, Louisiana……...(2.70) MILLS 1077009

BE IT FURTHER RESOLVED,  that the proper administrative officials of the Parish of Webster , State of Louisiana, be and they are hereby empowered, authorized, and directed to spread said taxes, as hereinabove set forth, upon the assessment roll of said Parish for the year 2017, and to make the collection of the taxes imposed for and on behalf of the taxing authority, according to law, and that the taxes herein levied shall become a permanent lien and priviledge on all property subject to taxation as herein set forth, and collection thereof shall be enforceable in the manner provided by law.

The foregoing resolution was read in full, the roll was called on the adoption thereof, and the resolution was adopted by the following votes:

YEA:      12                 NAY:                 0                    ABSTAIN:       0                   ABSENT:         0             

CERTIFICATE

            I hereby certify that the foregoing is a true and exact copy of the resolution adopted at the Webster Parish Police Jury Meeting held on   September 5, 2017    at which meeting a quorum was present and voting.

            Webster Parish,  Louisiana, this 5th       day of   September         , 2017

                        /s/                                          

Ronda C. Carnahan, Secretary-Treasurer